Executive Assistant

About Us
Fund for the Arts is a regional nonprofit committed to building a vibrant community through the power of the arts. With the help of nearly 20,000 donors, Fund for the Arts supports a range of arts organizations and drives accessibility across neighborhoods, schools, community centers, senior care facilities, parks, libraries, public spaces, and more. We believe the arts fuel our regional economy, inspire student success, bring people together, and simply make Greater Louisville an amazing, unique community.

About the Job
The Executive Assistant provides executive support to the CEO, the Executive Leadership Team, and the Board of Directors of the Fund for the Arts. This position reports to the President/CEO and works closely with the Leadership Team. Assist when needed with all members of the Fund for the Arts.

• Serve as Executive Assistant to the CEO and the Executive Leadership Team of the Fund for the Arts; schedule meetings and manage calendars
• Assist and coordinate internal information and correspondence to FFTA team members. Will draft agendas for staff meetings and take minutes for follow up.
• Coordinate flow of information and project management between executive team members and leadership team/staff members
• Assist with scheduling and coordination of high-level donor and prospect engagement and meetings for CEO/SVP – assist with follow up
• Assist and support proper engagement of high level gift management
• Work closely with campaign team to ensure high level relationships are engaged with senior leadership
• Work closely with Senior Vice President on public funding management and strategy. Will assist with scheduling meetings with Metro Council members. Will assist SVP in coordination with FFTA team members
• Prepare correspondence as necessary
• Manage expense and mileage reports for CEO and SVP
• Work with the Office Manager to keep up the monthly credit card statements.
• Answer phones and handle inquiries or direct to appropriate staff
• Assist with adding donor and meeting information to Raiser’s Edge
• Coordinate scheduling of meeting spaces in FFTA offices

Board of Director Support

• Manage and track RSVPs from Board Members for meetings and events. This includes full board meetings, executive committee and all other board committees in coordination with staff liaison.
• Send evites for all meetings to participants and reminders one week before each meeting.
• Coordinate logistics for Board Meetings including meeting space, food and beverages.
• Provide all support to leadership for all board committee involvement, to include coordination of preparation of agendas, communication, taking RSVP’s, pre-read documents, taking notes, and preparing minutes. Example committees such as governance, executive committee, and others as needed.
• Provide check-in for all full, executive committee and all other committee meetings.
• Keep attendance of all Board, executive and Fund committees. At year-end provide a percentage of attendance at each meeting and for each Board member.
• Work with CEO and leadership team to ensure documents are printed and materials are available for board meetings. Will be responsible for all materials at board meetings and distribution at board meetings.
• Communicate pertinent information to FFTA team members, prior or after Board meetings – as directed by CEO

About You
Characteristics Needed
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Exceptional interpersonal skills and ability to work in a fast pace environment, and works well under pressure
• Friendly and professional demeanor
• Experience in nonprofit fundraising operation – preferable
• Team player
• Love for the arts!
Qualifications Required
• Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management
• Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
• Proficiency in collaboration and delegation of duties

About Your Benefits and Compensation
Competitive compensation and benefits, commensurate with experience.

If you are interested, please forward a letter of interest, resume and salary requirements by October 31, 2019 to Tenoramentae Young by email at tyoung@fundforthearts.org. In your letter of interest, please detail the following:
– Why you are interested in working with the Fund for the Arts and specifically in this position?
– What skills and experiences do you uniquely bring that will ensure your success in this role?

Fund for the Arts is an equal employment opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, national origin, ancestry, gender, sexual orientation, age, religion, creed, physical or mental disability, marital status, veteran status, political affiliation, or any other factor protected by law. Fund for the Arts complies with the law regarding reasonable accommodation for handicapped and disabled employees.

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