Donor Relations Coordinator Job Description

The Donor Relations Coordinator will create, execute and/or support a comprehensive donor acknowledgment and recognition plan to support all donors across all divisions of the campaign. The Donor Relations Coordinator will think strategically about donor engagement, providing creative solutions to enhance the relationship of donors with the Fund for the Arts, increasing the likelihood of continued contributions. In addition, this role is responsible for managing a small portfolio of individual and corporate donors, and following up to secure annual gift renewals. This position reports to the Vice President of Development.


-Establish and maintain information-tracking process regarding acknowledgment, recognition, ongoing communications, and continued cultivation for past and current donors across all divisions of the campaign: Corporate, Foundation, Individual, Workplace, Public Funding.

-Proactively support the stewardship activities of the development department by assisting them in establishing and coordinating individualized stewardship plans to donors in their portfolios.

-Establish and implement standard Fund for the Arts donor levels and corresponding benefits and recognition for nearly 16,000 donors contributing over $8.7 million.

-Recommend process for publicity of major gifts and donors in collaboration with the Director of Communications & Engagement and Campaign Team, to include appropriate recognition in print and web materials and social media.

-Manage membership roster, recognition and benefit implementation for leadership giving societies and affinity giving circles.

-Coordinate the timely preparation of strategic written and electronic communication in support of donor solicitations, donor relations and stewardship activities, strategic invitations, and donor acknowledgments.

-Develop process for extending strategic and regular invitations to donors and prospects for meetings, to attend individual arts and community events, and develop guest lists for Fund for the Arts donor events.

-Create opportunities for donors to observe and learn about Fund for the Arts impact initiatives in collaboration with the Impact Officer and Campaign Team.

-Oversee a portfolio of annual individual and corporate donors below $1,000, approximately 800 donors worth $250,000 in renewable support. Responsible for identifying, cultivating, soliciting, stewarding and acknowledging.

-Draft donor acknowledgment letters.

-Support the Vice President of Development in managing campaign prospect activity for volunteer leaders on the Campaign Leadership Team and board of directors.

-Other duties as assigned by Vice President of Development

Necessary Qualifications and Characteristics:

– Excellent organizational, interpersonal, verbal and written communication skills.

-Self-motivated, detail oriented.

-Ability to develop strong relationships with diverse constituencies and create positive community connections

-Aptitude for independent and cooperative decision making as well as proactive creative and strategic thinking and problem-solving

– Goal-driven, results-oriented team member

-Passionate advocate and promoter of the arts, and of this community

-Ability to work well under pressure and deadlines.

-Proficiency with Microsoft Office.

-Raiser’s Edge experience preferred.

-Bachelor’s Degree with 3-5 years of relevant experience.


How to Apply

Please email a letter of interest, resume, salary requirements to Billye Potts, by January 2, 2019. In your letter of interest, please detail the following: In your letter of interest, please detail the following:

  • Why you are interested in working at the Fund for the Arts and specifically in this position?
  • What skills and experiences do you uniquely bring that will ensure your success in this role?

Competitive compensation and benefits, commensurate with experience.


Fund for the Arts is an equal employment opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, national origin, ancestry, gender, sexual orientation, age, religion, creed, physical or mental disability, marital status, veteran status, political affiliation, or any other factor protected by law. Fund for the Arts complies with the law regarding reasonable accommodation for handicapped and disabled employees.